Key Agreement Form Template – Fill Out and Use This PDF

A Key Agreement form is a document primarily used by organizations to keep a record of keys issued to employees, stipulating the terms of use, responsibility, and the protocol for lost or returned keys. Designed to ensure both parties understand the significance of handling company property with care, this form outlines important details such as key numbers, assigned rooms or entrances, and any fees associated with lost keys. To ensure your responsibilities are clear and agreed upon, fill out and sign the Key Agreement form by clicking the button below.

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Key Agreement Form Template PDF Details

When employees at the College of Design need access to specific areas, they enter into an agreement that is both straightforward and important—the Key Agreement Form. This document, requiring detailed information such as the employee's name, contact details, and the specific key numbers issued, serves as a foundational tool for managing building security and access. The form makes it clear that the responsibility for the keys issued falls squarely on the shoulders of the employee, emphasizing that keys cannot be lent out to others. In cases where a key is lost or stolen, the form outlines a procedure involving a $40 administrative fee per key to address the costs associated with re-keying and restocking. This fee highlights the financial implications of negligence or carelessness. Moreover, the agreement specifies the process for returning keys, including the requirement for employees to bring all keys assigned to them to a designated location and to formally acknowledge the return. This act of returning the keys signals the end of the employee’s responsibility for them. For those ending their tenure at the college, the agreement notes an invoicing process for the $40 fee per unreturned key, reinforcing the importance of adhering to the policy from both a procedural and financial perspective. Implemented on July 1, 2009, this agreement serves as a testament to the College’s commitment to security and proper access management, ensuring that each party understands their roles and responsibilities in the safeguarding of the premises.